Online coaching platform requirements for Coaches

Below is a structured requirements document for coaches to follow when using the online global coaching platform. This document outlines the necessary procedures and options to ensure a
high-quality and consistent learning environment.

1. Technical Requirements

Hardware :
  • Computer :
    • Requirement: A laptop or desktop with at least 8GB RAM and a modern processor.
  • Webcam :
    • Requirement: High-definition webcam (1080p recommended) for clear video quality.
  • Microphone :
    • Requirement: Good quality external microphone or a headset with an inbuilt mic to ensure clear audio.
  • Lighting :
    • Requirement: Proper lighting setup to ensure a well-lit environment (e.g., ring lights or desk lamps).
  • Internet :
    • Requirement: Stable and high-speed internet connection (at least 10 Mbps upload and download speed).
Software :
  • Operating System :
    • Requirement: Latest version of Windows, macOS, or Linux.
  • Web Browser :
    • Requirement: Updated version of Google Chrome, Mozilla Firefox, or Microsoft Edge.
  • Microphone :
    • Requirement: Good quality external microphone or a headset with an inbuilt mic to ensure clear audio.
  • Lighting :
    • Requirement: Proper lighting setup to ensure a well-lit environment (e.g., ring lights or desk lamps).
  • Internet :
    • Requirement: Stable and high-speed internet connection (at least 10 Mbps upload and download speed).
2. Platform for Calls

Primary Platforms :
  • Zoom :
    • Requirement: Use for its reliability, breakout rooms, and interactive features. Free tier allows up to 40-minute meetings with up to 100 participants.
  • Google Meet :
    • Requirement: Integrated with Google Workspace, allows up to 100 participants with no time limit for one-on-one calls in the free tier.
  • Microsoft Teams :
    • Requirement: Great for collaboration with integration to Microsoft Office tools.
    • Free tier includes unlimited chat and search.
3. Collaboration and Whiteboarding Tools
  • Miro:
    • Requirement: Use for interactive whiteboarding, brainstorming, and collaboration. Free plan includes three editable boards.
  • Jamboard:
    • Requirement: Use for digital whiteboarding, integrates well with Google Meet and Google Workspace.
  • Padlet:
    • Requirement: Allows for collaborative idea sharing and organizing content in various formats.
4. Scheduling and Communication
  • Google Calendar:
    • Requirement: Use for managing appointments and sending invites.
  • Calendly:
    • Requirement: Use for easy scheduling without back-and-forth emails, integrates with Google Calendar and other calendar apps.
5. Document Sharing and Collaboration
  • Google Drive:
    • Requirement: Use for managing appointments and sending invites.
  • Dropbox:
    • Requirement: Use for file sharing and storage.
  • OneDrive:
    • Requirement: Integrated with Microsoft Office, good for document sharing and collaboration.
6. Learning Management System
  • Google Classroom:
    • Requirement: Use for managing coursework, assignments, and grading.
  • Moodle:
    • Requirement: Open-source LMS, highly customizable and widely used.
  • Canvas:
    • Requirement: Free tier available, known for its ease of use and powerful features.
7. Additional Tools
  • Slack or Microsoft Teams:
    • Requirement: Use for managing coursework, assignments, and grading.
  • Canva:
    • Requirement: Open-source LMS, highly customizable and widely used.
  • Trello or Asana:
    • Requirement: Free tier available, known for its ease of use and powerful features.
8. Session Preparation and Best Practices
  • Pre-session Checklist:
    • Requirement: Ensure all technology is working, internet connection is stable, and materials are prepared.
  • Sessions Recording:
    • Requirement: Use Zoom or other platforms' recording features to record sessions for later review (ensure to inform participants and get consent).
  • Engagement Strategies:
    • Requirement: Use polls, Q&A, breakout rooms, and interactive activities to keep learners engaged.
9. Data Privacy and Security
  • Ensure Compliance:
    • Requirement: Follow data privacy laws and regulations (e.g., GDPR, CCPA).
  • Secure Platforms:
    • Requirement: Use platforms with end-to-end encryption and secure data handling policies.
10. Continuous Improvement
  • Feedback Mechanism:
    • Requirement: Follow data privacy laws and regulations (e.g., GDPR, CCPA).
  • Professional Development:
    • Requirement: Engage in ongoing training and development to stay updated with the latest coaching techniques and technologies.

By adhering to these requirements, coaches will ensure a high-quality, engaging, and secure learning experience for all participants.

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