1. Technical Requirements

Hardware :

• Computer :
  • Requirement: A laptop or desktop with at least 8GB RAM and a modern processor.
• Webcam :
  • Requirement: High-definition webcam (1080p recommended) for clear video quality.
• Microphone :
  • Requirement: Good quality external microphone or a headset with an inbuilt mic to ensure clear audio.
• Lighting :
  • Requirement: Proper lighting setup to ensure a well-lit environment (e.g., ring lights or desk lamps).
• Internet :
  • Requirement: Stable and high-speed internet connection (at least 10 Mbps upload and download speed).

Software :

• Operating System :
  • Requirement: Latest version of Windows, macOS, or Linux.
• Web Browser :
  • Requirement: Updated version of Google Chrome, Mozilla Firefox, or Microsoft Edge.
• Microphone :
  • Requirement: Good quality external microphone or a headset with an inbuilt mic to ensure clear audio.
• Lighting :
  • Requirement: Proper lighting setup to ensure a well-lit environment (e.g., ring lights or desk lamps).
• Internet :
  • Requirement: Stable and high-speed internet connection (at least 10 Mbps upload and download speed).

2. Platform for Calls

Primary Platforms :

• Zoom :
  • Requirement: Use for its reliability, breakout rooms, and interactive features. Free tier allows up to 40-minute meetings with up to 100 participants.
• Google Meet :
  • Requirement: Integrated with Google Workspace, allows up to 100 participants with no time limit for one-on-one calls in the free tier.
• Microsoft Teams :
  • Requirement: Great for collaboration with integration to Microsoft Office tools.
  • Free tier includes unlimited chat and search.

3. Collaboration and Whiteboarding Tools

• Miro:
  • Requirement: Use for interactive whiteboarding, brainstorming, and collaboration. Free plan includes three editable boards.
• Jamboard:
  • Requirement: Use for digital whiteboarding, integrates well with Google Meet and Google Workspace.
• Padlet:
  • Requirement: Allows for collaborative idea sharing and organizing content in various formats.

4. Scheduling and Communication

• Google Calendar:
  • Requirement: Use for managing appointments and sending invites.
• Calendly:
  • Requirement: Use for easy scheduling without back-and-forth emails, integrates with Google Calendar and other calendar apps.

5. Document Sharing and Collaboration

• Google Drive:
  • Requirement: Use for managing appointments and sending invites.
• Dropbox:
  • Requirement: Use for file sharing and storage.
• OneDrive:
  • Requirement: Integrated with Microsoft Office, good for document sharing and collaboration.

6. Learning Management System

• Google Classroom:
  • Requirement: Use for managing coursework, assignments, and grading.
• Moodle:
  • Requirement: Open-source LMS, highly customizable and widely used.
• Canvas:
  • Requirement: Free tier available, known for its ease of use and powerful features.

7. Additional Tools

• Slack or Microsoft Teams:
  • Requirement: Use for managing coursework, assignments, and grading.
• Canva:
  • Requirement: Open-source LMS, highly customizable and widely used.
• Trello or Asana:
  • Requirement: Free tier available, known for its ease of use and powerful features.

8. Session Preparation and Best Practices

• Pre-session Checklist:
  • Requirement: Ensure all technology is working, internet connection is stable, and materials are prepared.
• Sessions Recording:
  • Requirement: Use Zoom or other platforms' recording features to record sessions for later review (ensure to inform participants and get consent).
• Engagement Strategies:
  • Requirement: Use polls, Q&A, breakout rooms, and interactive activities to keep learners engaged.

9. Data Privacy and Security

• Ensure Compliance:
  • Requirement: Follow data privacy laws and regulations (e.g., GDPR, CCPA).
• Secure Platforms:
  • Requirement: Use platforms with end-to-end encryption and secure data handling policies.

10. Continuous Improvement

• Feedback Mechanism:
  • Requirement: Follow data privacy laws and regulations (e.g., GDPR, CCPA).
• Professional Development:
  • Requirement: Engage in ongoing training and development to stay updated with the latest coaching techniques and technologies.

By adhering to these requirements, coaches will ensure a high-quality, engaging, and secure learning experience for all participants.